Academic Regulations

Procedures – Undergraduate

The academic regulations and procedures set forth in this section constitute a student’s rights and responsibilities. A thorough acquaintance with them is presumed in the case of every student.

Failure to understand the regulations is no excuse for non-compliance.

Exceptions to stated academic regulations may be obtained through petition to the Faculty Committee on Academic Standards. Petition forms are available in the Registrar's Office.

The College reserves the right to change regulations, procedures, courses, and fees without previous notice to students.

PROCEDURES FOR APPEAL FOR EXCEPTIONS TO ACADEMIC POLICIES

Students may appeal all academic policies and regulations when special circumstances exist or they believe a decision was incorrect or unfair. Exceptions would be when a policy is set by the State of New Jersey or federal government, Middle States Commission on Higher Education, or a professional accrediting body.

To appeal an academic policy or regulation, students must submit a petition in writing to the appropriate individual and/or committee, as indicated in the chart below.


Type of Appeal	Appeal Procedure	Final Decision Rests With...
Repeating a course for the third (or more) time	Step 1 Standards Committee	Standards Commitee
Academic Suspension	Step 1 Standards Commitee Step 2 VPAA	VPAA
College dismissal for academic reasons	Step 1 Standards Committee	Standards Committee
Adding/dropping/withdrawing from a course after the dealine	Step 1 Standards Commitee Step 2 VPAA	VPAA
Academic program dismissal (no external standards/exams)	Step 1 Standards Committee Step 2 VPAA	VPAA
Academic program dismissal (external standards/exams such as Education major)	Step 1 Division Chairperson	Division Chairperson
Taking courses at another institution (study in absentia)	Step 1 Division Chairperson Step 2 Standards Committee Step 3 VPAA	Standards Commitee
Standards of Academic Progress/Financial Aid Suspension	Step 1 Financial Aid Appeals Commitee	Financial Aid Appeals Commitee
Academic Dishonesty	Step 1 Instructor Step 2 VPAA or designee	VPAA
Withdrawal from class due to misconduct in class or directly related to class	Step 1 Instructor Step 2 VPAA or designee	VPAA
Grade Appeals	Refer to policy in college catalog	VPAA

ACADEMIC PROBATION AND DISMISSAL

Guidelines for probation and dismissal depend upon the student’s cumulative grade point average (G.P.A.). New first-time first year students at the College who fall below a cumulative GPA of 1.7 will be placed on academic probation. All continuing and transfer students who fall below a cumulative GPA of 2.0 will be placed on academic probation. If, after two semesters of probation, a student fails to raise the cumulative GPA to 2.0, the student may be suspended. If, in the judgment of the Faculty Committee on Academic Standards, it is in a student’s best interest to continue to take classes, rather than be suspended for a semester, a student may be placed on academic probation for a third consecutive semester. If the student fails to achieve a 2.0 cumulative GPA during that semester, the student may be dismissed. In the event that the student has been suspended for one semester, the student may apply to the Office of Admission for reinstatement. If upon reinstatement to the College a student fails to achieve a 2.0 cumulative GPA in one semester, the Faculty Committee on Academic Standards may dismiss that student from Bloomfield College.

ACADEMIC STATUS

Decisions on academic status (i.e., probation, dismissal and honors) are made twice each year at the end of the fall and spring semesters - the 60% point of the semester. After the 60% point a grade of “WF” will be recorded.

Once the 60% of the semester is completed students who fail to officially withdraw can appeal to the Faculty Committee on Academic Standards to receive a “W” grade instead of the “WF” grade for any of the following reasons:

– unavoidable change in work hours with documented letter from the employer;

– serious personal or family problems with authentication when available.

Inability to perform satisfactorily in a course will not acceptably support such a petition. No course may be withdrawn from after the date of the last officially scheduled class.

There will be no refunds in tuition or fees after the fourth week of classes, even if part-time status is apparently achieved by withdrawing from courses.

A student who does not officially withdraw from a course is responsible for all work missed.

There is no charge for schedule changes during the first week of classes; a fee of $10 is charged for each subsequent schedule change after the first week of classes.

If in a national emergency students are called to active duty, they will be withdrawn from classes without academic or financial penalty. Alternative arrangements may be made with the instructor in special circumstances. Documentation must be provided.

ADD AND DROP PROCEDURES

A student may change a schedule (add and/or drop course) during the first week of a semester by completing an official change of schedule form available in the Registrar's Office. A student should follow the same procedure to drop a course from the schedule during the second week of the semester. A course section may be changed during the second week only with the instructor’s approval.

After the end of the second week of classes, no course may be changed unless the Faculty Committee on Academic Standards makes an exception. However, a student may withdraw from a course up to two weeks after the official date of mid-semester by completing the withdrawal form. A grade of “W” will be recorded for students who withdraw from classes from the 2nd week of classes up to the 60% point of the semester. After the 60% point a grade of "WF" will be recorded. Once the 60% of the semester is completed students who fail to officially withdraw can appeal to the Faculty Committee on Academic Standards to receive a "W" grade instead of a "WF" grade for any of the following reasons:

unavoidable change in work hours with documented letter from the employer;
serious personal or family problems with authentication when available.

Inability to perform satisfactorily in a course will not acceptably support such a petition. No course may be withdrawn from after the date of the last officially scheduled class.

There will be no refunds in tuition or fees after the fourth week of classes, even if part-time status is apparently achieved by withdrawing from courses.

A student who does not officially withdraw from a course is responsible for all worked missed.

AMERICANS WITH DISABILITIES ACT POLICIES AND PROCEDURES FOR STUDENTS WITH DISABILITIES

Preamble

Assurance of equal educational opportunity rests upon legal foundations established by federal law, specifically the Rehabilitation Act of 1973 including Section 504, and the Americans with Disabilities Act of 2010. By federal law, a person with a disability is any person who has a physical or mental impairment, which substantially limits one or more major life activities such as self-care, walking, seeing, hearing, speaking, breathing, or learning.

Bloomfield College is committed to achieving equal educational opportunity and full participation for persons with disabilities.

It is the College’s policy that no qualified person be excluded from participating in any College program or activity, be denied the benefits of any College program or activity, or otherwise be subjected to discrimination with regard to any College program or activity. This policy derives from the College’s commitment to nondiscrimination for all persons in employment, access to facilities, student programs, activities, and services.

A person with a disability must be ensured the same access to programs, opportunities, and activities at the College as all others. Existing barriers, whether physical, programmatic or attitudinal, must be removed. There must be ongoing vigilance to ensure that new barriers are not erected.

The College’s efforts to provide reasonable accommodations to people with disabilities must be measured against the goal of full participation and integration. Services and programs to promote these benefits for people with disabilities shall complement and support, but not duplicate, the College’s regular services and programs.

Achieving full participation and integration of people with disabilities requires the cooperative efforts of all of the College’s departments, offices, and personnel. To this end, the College will continue to strive to achieve excellence in its services and to assure that its services are delivered equitably and efficiently to all of its members.

Adopted (May 16, 2002) revised July 12, 2021

Student Rights and Responsibilities

Every student with a documented disability has the following rights:

Equal access to courses, programs, services, jobs, activities, and facilities available through the College.

Reasonable accommodations, academic adjustments, and or auxiliary aids determined on a case-by-case basis.

Appropriate confidentiality of all information pertaining to his/her disability with the choice of whom to disclose their disability to except as required by law.
Information reasonably available in accessible formats.

Every student with a disability has the responsibility to:

Meet the College’s qualifications and essential technical, academic, and institutional standards.

Identify himself or herself in a timely manner, prior to the beginning of the academic semester as an individual with a disability when seeking an accommodation.

Provide documentation from an appropriate medical or professional source that verifies the nature of the disability and the functional limitations. Provide documentation from an appropriate medical or professional source that identifies the specific accommodations sought.

Follow specific procedures for obtaining reasonable accommodations, academic adjustment, and/or auxiliary aids.

Institutional Rights and Responsibilities

Bloomfield College, through its Disability Contact Person, has the right to:

Maintain the College’s academic standards.

Request current documentation from a student completed by an appropriate medical or professional source to verify the need for reasonable accommodations, academic adjustments, and/or auxiliary aids.

Discuss a student’s need for reasonable accommodations, academic adjustments, and/or auxiliary aids with the professional source of his/her documentation with the student’s signed consent authorizing such discussion.

Select among equally effective and reasonable accommodations, adjustments, and/or auxiliary aids in consultation with students with disabilities.

Deny a request for accommodations, academic adjustments, and/or auxiliary aids if the documentation does not identify a specific disability, the documentation fails to verify the need for the requested services, or the documentation is not provided in a timely manner.

Refuse to provide an accommodation, adjustment, and/or auxiliary aid that is inappropriate or unreasonable including any that:

pose a direct threat to health and safety of others;
constitute a substantial change or alteration to an essential element of a course or program; or
pose undue financial or administrative burden on the College.

Eligibility for reasonable accommodations will be determined on a case-by-case basis.

Bloomfield College, through its Disability Contact Person, has the responsibility to:

Ensure that College courses, programs, services, jobs, activities, and facilities, when viewed in their entirety, are offered in the most integrated and appropriate settings.

Provide information regarding policies and procedures to students with disabilities and assure its availability in accessible formats upon request.

Evaluate students on their abilities, not their disabilities.

Provide reasonable accommodations, academic adjustments, and/or auxiliary aids for students with documented disabilities upon a timely request by a student.
Maintain appropriate confidentiality of records and communication concerning students with disabilities, except where disclosure is required by law or authorized by the student. On occasion, information may be disclosed on a need to know basis.

Policies regarding access for persons with disabilities apply to the College’s campus and off-campus sites. Individuals seeking services should contact the College’s designated Disability Contact Person:

Bloomfield College Disability Contact Personnel:

Disabilities Services Coordinator, Bloomfield College Center or Success,

Bloomfield, NJ 07003

971-748-9000, Ext. 1654 Fax 973-748-9761

Eligibility for Financial Aid

Students with documented disabilities may enroll in a less than full-time course load as an academic adjustment to accommodate their disability under the Americans with Disabilities Act Amendment Act of 2010 and the regulations accompanying Section 504 of the Rehabilitation Act of 1973. Students are encouraged to discuss full-time course load requirements with an academic advisor for their respective program. A financial aid counselor can determine how a reduced course load will affect their aid.

Students should be aware that Federal law requires that Federal Pell Grant funds be prorated based on the number of credits taken, and that the student’s financial aid budget will also be reduced accordingly.

In addition, under the Federal Stafford Loan Program, or to have a previous loan deferred, the student must take at least two course units.

Students whose disabilities warrant the adjustment of carrying less that a full-time load per semester should contact the Disability Contact Person for details. Students should be aware that, as always, eligibility for Financial Aid depends upon satisfactory academic progress.

Grievance Procedures

Details regarding specific ADA grievance procedures are available from the Disability Services Coordinator.

Discrimination Complaint Procedures

College policy prohibits discrimination on the basis of sex, sexual orientation, race, color, disability, and national/ethnic origin in administration of its educational policies, scholarship and loan programs, or athletic and other College-administered programs. Discrimination means unequal treatment or harassment based upon any of these group characteristics.

Any employee, student or other member of the College community injured by the discriminatory behavior of an employee may file a complaint under the Grievance Procedure. Similar complaints against students should be filed with the Office of the Dean of Students under Standards of Conduct.

AUDITING

A student may take any course on an audit basis, participate fully in the class and take any examinations given.

No credit is earned through the audit of a course, but the student’s transcript carries an appropriate entry. A grade of “EX” indicates regular attendance.

A degree candidate or a provisional degree candidate in good academic standing may audit one course each semester with the approval of the instructor and permission of the advisor. Certain students may audit up to two courses each semester with the approval of the appropriate instructors and the Registrar. The audit course must be selected at the time of registration. Students taking the course for credit have priority for classroom space.

At the time of registration, students auditing courses, except full-time students enrolled for 3-5 course units (excluding the audited course), pay a fee for each audit course as indicated under “Special Fees” (see Index).

Students may change audit courses to credit courses by requesting the change prior to the official date of mid-semester. This request is made in the Registrar's Office and must be accompanied by the instructor’s written approval. When an audit changes to a credit course, an additional fee will be charged to the student’s account.

Part-time students who become full-time due to the change in courses from audit to credit must pay the balance of full-time tuition at the time of the change.

CLASS ATTENDANCE

Attendance at scheduled class meetings is expected. The requirements for attendance for each course will be stated by the instructor in each syllabus at the College. Instructors may define attendance differently depending on the type of course and whether it is offered in a traditional classroom or online. Instructors may penalize absences in various ways, including lowering of students’ grades, or entering failing grades for the course. Bloomfield College will enforce the policy each instructor sets for each course.

Instructors will keep track of all students’ academic activity, including but not limited to class attendance, to be able to document such activity and determine the last date of attendance in accordance with Federal Title IV Regulations. If students with-draw themselves or are administratively withdrawn from classes up to the last date of withdrawal, they will receive a grade of “W”. It will be the student’s responsibility to read each course syllabus and take note of the policy regarding attendance for that class.

Please note that withdrawing from a class or being administratively withdrawn can affect students’ financial aid and housing status.

Attendance may be required in all types of laboratory, special programs, clinical study and in studio and physical education classes.

Students may be permitted to attend College-sponsored activities, given adequate notification, and their absence will not count towards the permitted number of absences. College-sponsored activities may include lectures, field trips, etc.

Last Date of Attendance Policy

Bloomfield College will determine a current/enrolled student’s last date of attendance when:

The student notifies the Registrar's Office either in person, or in writing that they withdraw or intend to withdraw from any or all courses they are currently registered for or they withdraw from Bloomfield College. The student will be withdrawn on the date the documentation is received by the Registrar’s Office.
Bloomfield College will determine a student’s last date of attendance when the student has taken no official action to withdraw from his/her/their course(s), but has stopped attending class according to the following schedule:

a student will be withdrawn when they fail to attend class during the add/drop period (first two weeks of the semester). Faculty are expected to return the audit roster by the assigned deadline.
a student will be withdrawn when they have failed to attend 40% of the class meetings as reported to the Registrar’s office by the faculty. For a regularly scheduled twice weekly class, this is the equivalent of 12 sessions. For a regularly scheduled once weekly class, this is the equivalent of 6 sessions. Faculty must continue to take attendance throughout the semester and report immediately any student who has hit the 40% absentee threshold.

When entering final grades, the faculty will assign an F grade to any student who stopped attending after the audit roster and will note the last date of attendance.

The Registrar will assign a grade of “UW” if the student stopped attending class before the withdrawal deadline. The “UW” grade does not affect the student’s GPA.
The Registrar will assign a grade of “WF” if the student stopped attending class after the withdrawal deadline. The “WF” is equivalent to an “F” grade for GPA calculations.

If the student is determined to be never in attendance, the registration and financial charges will be deleted and the full amount of the Title IV funds will be returned to the U.S. Department of Education.

DEAN’S LIST

Students with superior academic records are named to the Dean’s List, published at the end of each semester. A student with a quality point average of 3.5 or better receives “Honors” designation. A quality point average of 3.8 or better earns “High Honors .” Full-time students are eligible for inclusion every semester. Part-time students are eligible after two consecutive semesters during which they complete at least four course units. Part-time students may only count the same semester for inclusion on the Dean’s List once. Summer courses will not be considered when determining a student’s eligibility for Dean’s List.

DECLARATION OF MAJOR

Each student must declare a major or area of concentration formally prior to registering for the 17th course unit.

A student who wishes to change a major or concentration, or to declare a second major or concentration or add a minor, must formally declare the new major or concentration prior to registration for the last four courses required for graduation.

When a current student declares or changes a major or concentration, the student becomes subject to the current major requirements at the time of declaration. Transfer students will be considered on an individual basis.

DEGREE AUDIT

Students can view their program evaluation (aka Degree Audit) by logging into Student Planning via the Bloomfield College Portal.

DEGREE CANDIDATE

A student formally accepted by the College to pursue a degree on a part-time or full-time basis is a degree candidate, or a matriculated student.

DIRECTORY INFORMATION

Based on the Family Educational Right and Privacy Act (FERPA), Bloomfield College may release the following directory information without written permission of the student: name, address, telephone number, date and place of birth, class level, registered credit for the current term, major field of study, dates of attendance, degrees and awards received and participation in recognized activities and sports. The student may request that the directory information be kept confidential by filling out a form at the Registrar's Office.

Academic information, including grades, GPA and graduation information, can be discussed only with the student unless the student has signed a release giving permission to discuss this information with a third party.

A student who receives a grade of incomplete may not be considered for honors in that semester.

DIRECT TRANSFER PROGRAM/ NJ TRANSFER

(For details, see section on ADMISSION.)

THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student’s education records that the student believes is inaccurate. Students may ask the College to amend a record that they believe is inaccurate. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A School official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff ); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education, 400 Maryland Avenue, SW Washington, DC 20202-4605

GRADE APPEAL POLICY

If you think you have received a final grade that you did not deserve, you must begin the appeal process within the first two weeks of the next semester (spring appeals may be initiated the following fall). If the final grade for the course depends in any part upon charges of academic dishonesty against the student, those charges must be resolved following the process detailed in the section of the catalog devoted to Academic Integrity before a grade appeal can take place. If the grade you are appealing is for a course that is part of a sequence, it is the student’s responsibility to initiate the grade appeal as soon as possible. Failure to do so may prevent you from taking the next course in the sequence. Efforts will be made to accelerate the process in such cases.

Step 1 Speak to your instructor. Ask the reason for the grade and discuss your work in the course. (If the instructor is no longer with the College, then address your appeal to the Division Chair—see Step 4.)

Step 2 If you still wish to appeal the grade, you must continue the appeal process within one week after speaking with the instructor. You must write a letter to the instructor stating your reasons for appealing and send copies of the letter to the Registrar and the Chairperson of the Division in which the course is listed.

Note: If the student fails to respond in time, the instructor’s grade stands.

Step 3 Your instructor must respond within one week of receiving your letter. Copies of this letter are forwarded to the Registrar and the Chairperson of the Division.

Step 4 If you wish to appeal further, you must send a letter to the Chairperson of the Division within one week of receiving the instructor’s response stating your intention to appeal further, with copies to your instructor and to the Registrar.

If the instructor of the course is the Division Chair, he or she will request that the Vice President for Academic Affairs and/or designee appoint an appropriate member of the Division to respond to your appeal.

Step 5 The Chairperson of the Division or the appointed designee, must respond in writing within one week of receipt of your letter. Copies of the Chairperson’s letter are sent to your instructor and to the Registrar.

Step 6 If the student does not accept the recommendation of the Chairperson of the Division, the student can appeal by sending a formal petition to the Faculty Committee on Academic Standards with-in one week of receipt of the decision of the Chairperson of the Division involved in the appeal. Copies of the petition must be sent to the instructor, the Registrar, and the Chairperson of the Division. The Faculty Committee on Academic Standards will respond within one week after its next regularly scheduled meeting.

Step 7 If the students wishes to appeal further, within one week of the decision of the Committee on Academic Standards, the student must send a letter to the Vice President for Academic Affairs and/or designee with copies to the instructor, the Registrar, the Chairperson of the Division and the Chairperson of the Faculty Committee on Academic Standards. The Vice President for Academic Affairs and/or designee shall receive a folder assembled by the Divisional Office Secretary containing a record of previous appeals and shall respond in writing to the student within one week of his/her letter. Following consultation with the student, the instructor, the Division Chairperson, and the Chairperson of the Faculty Committee on Academic Standards, the Vice President for Academic Affairs will render a decision regarding the grade. The decision will be final.

Note: After each step, if there is failure to respond, within one week the student is free to go to the next level. In the case of graduating seniors, efforts will be made to accelerate the appeal procedure.

GRADE CHANGES

Once an instructor submits a final grade to the Registrar's Office, it may be changed for only two reasons: a mathematical error calculation or a transcription error in the recording on the official grade sheet. Instructors who request change of a particular grade must secure the written approval of the Registrar.

THE GRADING EVALUATION SYSTEM

Evaluation

Evaluation takes several forms, depending on particular course objectives. Regular evaluations should occur throughout the term as well as upon completion.

Specifically:

The instructor should state course objectives in writing during the first week of classes, in clear, comprehensive, specific terms.
The stated objectives should include:

Any prerequisite skills or knowledge;

Time factors for classroom contact and out-of-class study and preparation;

The methods to be utilized;

Desirable behavioral, cognitive, or effective changes; and

Standards against which the instructor will evaluate.

Evaluative reports to the student will include both a grade or score and comments or suggestions for improvement;

Evaluations should be made as soon as possible after an assignment is completed and reported to the student when the work is returned, with opportunity for extensive discussion of evaluative comments;

All original written work submitted for evaluation will be returned to the student with the instructor reserving the right to retain a copy if so desired.


THE GRADING SYSTEMS–	QUALITY
LETTER GRADE SYSTEM	SYMBOL	POINTS
Excellent . . . . . . . . . . . . . . . . . . . . . . . .	.A ...........	... 4.0
A-	3.7
B+	3.3
Good . . . . . . . . . . . . . . . . . . . . . . . . .. . .	.B ...........	... 3.0
B-	2.7
C+	2.3
Satisfactory*. . . . . . . . . . . . . . . . . . . . . .	C...........	... 2.0
Less than Satisfactory . . . . . . . . . . . . .	C-...........	... 1.7
D+	1.3
D	1.0
D-	0.7
Passing . . . . . . . . . . . . . . . . . . . . . . . . . .	P...........	... 0.0
Satisfactory . . . . . . . . . . . . . . . . . . . . . .	S...........	... 0.0
Unsatisfactory . . . . . . . . . . .	U............	... 0.0
Failing . .. . . . . . . . . . . . . . . . . . . . . . .	F ...........	... 0.0
Official Withdrawal . . . . . . . . . . . . . . .	W..........	... 0.0
Administrative Withdrawal. . . . . . . . .	WN.........	... 0.0
Unofficial Withdrawal . . . . .	WF .........	... 0.0

*C (Satisfactory) is the minimum quality of work expected from students qualifying for a baccalaureate degree.

GRADING

A grade or score on a specific assignment should represent a fair and competent evaluative judgment. The grade or score, as well as accompanying comments, should be understandable and based only on the stated course objectives.

Specifically:

With the exception of final course grades, which must be selected from among a standardized set of grading symbols, individual instructors may use a variety of evaluative methods and symbols based on their course objectives and standards.
Grading standards and criteria should reflect at least the following factors:

The level of the course (i.e., 100, 200, 300, or 400);

Student performance in accordance with the instructor’s stated expectations and the stated objectives of the course;

A general understanding of the mini-mum quality of academic achievement acceptable for graduation credit.

Mid-term and final grades are submitted to the Registrar's Office for each course.

Incomplete Grades

A grade of Incomplete may be reported only when illness or other serious emergency occurs during the semester to prevent the student from completing the work for the marking period. A student who misses the final exam must notify the instructor or the departmental office with-in 48 hours. An Incomplete may not be reported because of negligence or procrastination. If the student's academic standing is in question when Incomplete grades are submitted, the Faculty Committee on Academic Standards reserves the right to consult appropriate instructors and to base its decision on the student's anticipated course grade(s).

A student who receives an Incomplete grade must arrange with the instructor to make up the incomplete coursework.

Students must complete all course work within three weeks following the term in which the Incomplete was incurred. Any request for extension must be made by the instructor to the Registrar's Office within three weeks following the term conclusion. If an Incomplete remains by the end of that period, it will be officially converted to an "F" and affect semester and cumulative averages accordingly.

A student who receives a grade of Incomplete may not be considered for honors in that semester.

Grade Point Average and Quality Points

Quality points are determined by multiplying the respective grade weight by the value of the course.

Grade point average is determined by dividing the total quality points earned in a set of courses by the sum of the total courses attempted for credit.

GRADUATION WITH HONORS

To be considered for Honors at graduation, a student must have successfully completed at least sixteen (16) course units on the letter grade system (no S’s or P’s) at Bloomfield College. A student who has earned a cumulative grade point average of 3.5 and a 3.5 average in the major is eligible for cum laude; both averages must be 3.65 for magna cum laude and

3.8 for summa cum laude. Students may also be considered for Honors at graduation by membership in the Bloomfield College Honors Program or Bloomfield College chapters of the honor societies listed below.

HONOR SOCIETIES

Alpha Chi–National Academic Honor Society.

Chi Alpha Sigma–Honor Society for Scholar Athletes.

Delta Mu Delta–Business Honor Society.

Psi Chi–National Honor Society for Psychology Majors.

Kappa Delta Pi–Education Honor Society.

INTERNSHIP PROGRAMS

To enroll in any Bloomfield College internship, a student must file timely application through an internship coordinator. The applicant must have successfully completed all stated academic prerequisites and must have a cumulative quality point average of 2.3 or above. In special cases, the student may petition the Faculty Committee on Academic Standards to waive this mini-mum grade point average. Statements from the internship coordinator and the division chairperson must support such a petition.

Two faculty and/or employment references (as approved by the internship coordinator) attesting to the student’s ability to function effectively in an internship must accompany application for admission to an internship program. The admission decision will be based on factors which include access to transportation and the availability of a suitable position.

These are the minimal institutional standards for all internship programs. The internship coordinator will provide information regarding special additional requirements for admission to any particular internship.

LEAVE OF ABSENCE

A student may voluntarily request a leave of absence at any time during the semester by completing the form available in the Office of Enrollment Management, Ext. 1230. Upon request, leaves may be granted for up to one year subject to extension. No credit is granted for courses which are in progress when the leave is granted. Any course credits earned elsewhere while the student is on leave may not be accepted upon readmission.

To be eligible for a leave of absence, a student must be in good academic standing. For students, not in good academic standing, see the withdrawal policy. The Dean of Faculty may require a student to take up to a one-semester leave of absence if such action is in the best interest of the student or the College.

NON-MATRICULATED POLICY

Non-matriculated students are those who:

may take up to six(6) undergraduate courses at Bloomfield College

are members of a special population defined as: senior citizens, students seeking a certificate, or students who already have an undergraduate degree

Before registering for a seventh course, students, with the exception of members of special populations, must matriculate. In order to matriculate, a non-matriculated student must:

have a G.P.A. of 2.0;
complete an application with Admission to be accepted as a matriculated student.

Other students who may be enrolled but not pursuing a degree, include those taking individual courses for personal interest, enrichment, certification or professional advancement; visiting students; high school scholars; and those taking classes as part of the High School/College Credit Program.

ONLINE ENROLLMENT

Student enrollment in online courses is defined as active participation in the course as described by the individual course syllabus. Students enrolled in these courses must maintain active Bloomfield College email and Blackboard accounts to permit correspondence about the course. Students must download the course syllabus from their own Bloomfield College Blackboard accounts by the end of the Add/Drop period or they will be withdrawn from the course.

POSTHUMOUS DEGREE POLICY

Bloomfield College recognizes that, on rare occasions, a student may die prior to the completion of a degree for which he/she was enrolled. This policy allows Bloomfield College to recognize the achievements of the deceased student and award the student a degree posthumously. This policy outlines the process for determining the criteria for awarding the posthumous degree. A posthumous degree may be awarded to a student enrolled or eligible for continued enrollment at the time of death prior to completion of all requirements for the degree. For an undergraduate level degree, the student should be in senior status and must have a cumulative 2.0 grade point average or higher. For a graduate level degree, the student should be within their final two courses and must have a cumulative 3.0 grade point average or higher. A request to award a posthumous degree may be initiated by the deceased student’s family
member, a faculty member of Bloomfield College, Administrator or Staff.

POSTHUMOUS DEGREE PROCEDURE

Upon learning that a student has died, the Registrar will ensure that the student meets the criteria and will consult with the VPAA. The VPAA will seek approval from the President and the President’s Council. Upon approval, the VPAA will notify both Faculty Council and the Academic Standards Committees for their approval. Once approved the Registrar will order the diploma.

REGISTRATION

It is the student’s responsibility to be registered for classes through the Registrar’s Office and cleared through the Student Financial Services Office. Students who attend classes and who are not properly registered and cleared will not be reinstated into the class and will not receive credit.

REINSTATEMENT

A student who has withdrawn from the College or who has been academically suspended and who wishes to be considered for reinstatement must complete the reinstatement application available in the Office of Enrollment Management and Admission.* (https://bloomfield.edu/former)

The faculty of Bloomfield College recognizes that a maturation process will have occurred in a student who has been out of college for several years. In view of this, and the fact that a student may be seriously compromised by previous failures on his/her academic record, the faculty has directed that a student seeking reinstatement after five (5) years will not have any grades of "F" counted in the cumulative index. These courses will remain on the student's permanent record.

Students returning to the College after an absence of three years or more will be subject to any new graduation requirements, including those in the major. Classes taken previously must be evaluated by the Discipline Coordinator for inclusion in the major.

*Unpaid balances must be paid in full to be considered for reinstatement.

REPEATING COURSES

Students may repeat no more than three courses in their major in which any combination of grades of C- or lower, W, or WF has been received. If a grade of W, WF, or less than C is earned in the course for the second time, the course may not be repeated again. The highest grade achieved in the course will be counted in the GPA. All courses regardless of weight in CUs will be counted as one course. In the event that a student is unsuccessful after repeating three courses in the major, the student must change majors.

For any course that a student wishes to repeat (grade in course is C- or lower),

the course MUST be repeated at Bloomfield College. A student wishing to repeat a course may only repeat at the highest level attained in that discipline. Credit for courses that must be repeated may not be earned through CLEP testing.

A course in which the student has received a grade of C or better may not be repeated for additional credits or quality points.

Students with extenuating circumstances who wish to challenge the above policy may petition the Faculty Committee on Academic Standards. All measures will be taken to maintain confidentiality.

To expedite the processing of the petition and decision of the Committee, petitions should be submitted no later than two weeks after final grade posting.

REPEAT POLICY FOR NURSING MAJORS

An undeclared Nursing interest student who needs to repeat more than three required courses (BIO 205, BIO 206, MTH 130, MTH 140, NUR 105, WRT 105 or WRT 106, WRT 108 or WRT 109) will not be allowed to enter the major. Once a student is admitted to the major, if the student must repeat a fourth course (including prerequisites, co-requisites, or courses designed as NUR), the student may not continue in the major. Only one nursing course (NUR designation) may be repeated once. A withdrawal of grade of C- or below on the second attempt necessitates withdrawal from the major.

SECOND BACCALAUREATE DEGREE

A student who holds a baccalaureate degree from Bloomfield College or another accredited institution may register for courses at Bloomfield College in order to complete a second academic major and/or earn a second baccalaureate degree.

Candidates for second baccalaureate degrees must successfully complete at least eight courses beyond the normal under-graduate requirement, including at least three courses in the second major appropriate to the degree. A student who holds a baccalaureate or graduate degree from another institution is eligible to earn a Bloomfield degree in the same major only if he or she is pursuing a defined concentration which includes at least four courses that are recognizably different from any of the courses taken while earning the previous degree. The Registrar's Office will examine the transcript of courses leading to the first baccalaureate degree to determine whether these courses meet General Education and major requirements appropriate to the second degree. These requirements must be met, even if this necessitates more than the minimal eight courses.

STUDY IN ABSENTIA

Students may study at other colleges by requesting permission to study in absentia. This status may be granted for up to one full year through application and approval from the Faculty Committee on Academic Standards. Students may submit credits earned as transfer credits if the Office of Advising and Registration has given prior approval for such work.

TAKING A COURSE OFF CAMPUS

Requirements:

Only students with a cumulative GPA of 2.0 or better can take classes off campus.
The requested course cannot be a repeat of a course already taken at Bloomfield College.
Students with junior or senior status must take courses at a four-year institution. Freshman and sophomores may take classes at two-year or four-year institutions. See NJ Transfer information below for pre-approved county college course equivalencies.
The Residency Requirement states that students must take their last eight course units on campus.
The requested course must have the approval of a faculty member in the appropriate department or the Division Chairperson
Please Note- You can NOT improve your Bloomfield College grade point average by taking courses at an outside institution. The Bloomfield College GPA is based solely on courses taken at this institution. While credits are transferrable, the GPA is not.

Procedure:

Students should fill out the "Application to take an Off-Campus Course" to request permission to take a course off campus.
The student should wait to hear from the Registrar's Office regarding permission.
The current GPA and the number of completed courses will be checked and final approval will then be given.
The student will be sent an email confirming that the course has been approved and that Bloomfield College will accept credit provided that a grade of C or better is earned and an official copy of the transcript is received by the Registrar's Office.

Bloomfield College is a participating institution in New Jersey Transfer,(Insert link to NJ Transfer site http://www.njtransfer. org/ ) an online program that provides detailed information on articulation agreements and course equivalencies for New Jersey's two-year and four-year colleges.

TRANSCRIPT REQUESTS

TRANSFER CREDITS FOR UPPERCLASSMEN: Students with upper-class standing (i.e., those who have completed 16 c.u.s or more) may not take courses at a community or other two-year college for transfer to Bloomfield College.

TRANSFER CREDIT CONVERSION: Bloomfield College is on a course unit (c.u.) system (one c.u. = 4 credits). When converting transfer credits, the credits are totaled, divided by four (4) and rounded up to the next whole number.

TRANSFER STUDENTS: The Registrar's Office will evaluate transcripts of prior collegiate work by students who enter as transfer students.

In general, only courses in which a grade of C (or its equivalent) or better was earned will be considered for transfer credit.

The Bloomfield College GPA is based solely on courses taken at this institution, while credits are transferable, the GPA is not .

Students wishing to transfer in courses that were taken more than three years ago must have them evaluated and approved by the Discipline Coordinator. Courses that are not approved are not transferable.

Students who have received A.A., A.S., A.A.S./RN (only for students seeking BSN), B.A., B.S., or M.A. degrees from regionally-accredited institutions will be admitted under the Direct Transfer Program. For further information, see Direct Transfer Program on page 14.

Students who have received the bachelor's degree in a given discipline from other institutions are eligible for admission as candidates for Bloomfield College degrees in other disciplines. Prior academic work is treated much the same as prior academic work of any transfer student. For further information, see Second Baccalaureate Degree.

UNOFFICIAL WITHDRAWAL

A grade of “WF” designates unofficial withdrawal from class. This is the grade given to a student who is not in attendance after the time permitted for official withdrawal from the course.

VETERAN’S BENEFITS

Bloomfield College is approved for the training of veterans and the widows and children of deceased veterans under the provisions of the various federal laws pertaining to veteran’s educational benefits. Information about veteran’s benefits and enrollment procedures may be obtained at the Registrar’s Office at 467 Franklin Street, or by calling 973-748-9000, Ext. 1271.

Students eligible for veteran’s benefits register and pay their College bills in the same manner as non-veteran students. Reimbursement is made by the Department of Veteran’s Affairs on a monthly basis. The amount of reimbursement is governed by the student’s program and the student’s course load.

To be reimbursed the student must comply with the following procedures:

Initial Enrollment

Once admitted to the College, the student must obtain an Application for Program of Education or Training (VA Form 22-1990) from either the Department of Veterans Affairs or from the College. The completed application along with a certified copy of the DD-214, is sent to the Office of the Registrar, 467 Franklin Street, Bloomfield, New Jersey, 07003.

Students transferring from another university or college will need to obtain a Request for Change of Place of Training (VA Form22-1995) from either the Department of Veterans Affairs or from the College.

The completed form should be sent to the Office of the Registrar, 467 Franklin Street, Bloomfield, New Jersey, 07003.

Re-enrollment

Students who receive veteran’s benefits at the College the preceding semester and plan to re-enroll with no change of objective should inform the Registrar’s Office at the time of registration that they wish to be re-certified under the provisions of their original VA Form 22-1990.

Students receiving veteran’s benefits must take courses that lead toward the exact objective (usually a specific degree) on the original VA application. Otherwise, they must submit a Request for Change of Program (VA Form 22-1995). Students utilizing veteran’s benefits must let the Office of the Registrar know immediately of any change in their status or program that might affect the amount of their monthly payment from the VA. If they fail to do so, the Department of Veterans Affairs will seek reimbursement from the student for any over-payment.

The Office of Adult Student Services provides academic support and guidance for student veterans at Bloomfield College. For assistance, please contact Marissa McYeng by email marissa_mcyeng@bloomfield.edu or by calling 973-748-9000.

Yellow Ribbon Program

Bloomfield College has partnered with the Yellow Ribbon GI Education Enhancement Program (Yellow Ribbon Program), a provision of the Post-9/11 Veterans Educational Assistance Act of 2008. This program allows institutions of higher learning (degree-granting institutions) in the United States to voluntarily enter into an agreement with Veterans Affairs to fund tuition expenses that exceed the highest public in-state undergraduate tuition rate. Bloomfield College has agreed to match dollar for dollar with the Yellow Ribbon Program to cover the difference in tuition and fees for qualifying veterans. Therefore, under this program, veterans can earn a degree at Bloomfield College at no cost.

This new benefit was created for those who served in the military on active duty for at least 90 days beginning on or after September 10, 2001. For more information about eligibility, please visit the U.S. Veterans Affairs website.

Standards of Progress

Continuation of VA payments depends on the student’s meeting the College’s academic standards for all students. The student must also meet any standards of progress which may be established by VA regulations.

If in a national emergency students

are called to active duty, they will be withdrawn from classes without academic or financial penalty. Alternative arrangements may be made with the instructor in special circumstances. Documentation must be provided to the certifying official.

WITHDRAWAL FROM COLLEGE

A student may officially withdraw from the College prior to the end of classes in a given semester. W-grades will be recorded if the voluntary withdrawal is made between the beginning of the third week of classes and last day to withdraw (See Calendar). After that date, an “WF” grade will be recorded. Students who feel that there are mitigating (non-medical) circumstances may file an appeal with the Faculty Committee on Academic Standards. Those students with medical documentation should utilize medical withdrawal process below. In order to withdraw, the student must complete a withdrawal form available in the Registrar's Office. Failure to withdraw officially will lead to failing grades and may limit chances of reinstatement at a later date. Students who have withdrawn and who wish to be considered for reinstatement must complete the reinstatement application available in the Office of Enrollment Management and Admission.

Bloomfield College students who experience physical and/or psychological circumstances that substantially impair their ability to function successfully or safely as a student may be eligible for a medical withdrawal.

MEDICAL WITHDRAWAL

To qualify for a medical withdrawal, the student must submit to the Registrar

a description of the medical circumstances and

documentation from a licensed healthcare provider that addresses those circumstances and supports withdrawal as medically appropriate.

Documentation or a detailed letter from the treatment provider must include the following:

Diagnosis

Date of onset

Effect of medical condition on your ability to perform academically

Prognosis

Treatment plan

Time frame for treatment and recovery

Based on the documentation provided, the Registrar then approves or denies the request for medical withdrawal. If approved, the student will receive a WN for all courses during the requested semester. In addition, the student must submit documentation to return to classes following a medical withdrawal semester.