Staff - FAQ

Are face coverings required for students, faculty, staff and visitors?

Yes. Face coverings, specifically masks, are required when on campus inside and outside buildings. If you have a documented medical condition that prevents you from adhering to this requirement, please contact the Human Resources department. Face shields are not substitutes for a mask, but are permissible if health issues prevent one from wearing a mask or to provide disability-related accommodations. Medical certification would need to be provided. For a disability-related accommodation (ie, hearing impaired), the Office of Disability Services should be contacted for providing the required documentation.

What training will be provided to college employees?

Prior to return to campus, Bloomfield College will provide training to employees that will describe the symptoms of COVID-19 and describe the safety protocols that will reduce the spread of the virus.  We will utilize a platform SafeColleges and require employees take the following online courses before their return to campus:

  • Coronavirus Awareness
  • CDC Guidelines for Making and Using Cloth Face Coverings
  • CDC Guidelines for Social Distancing 
  • Cleaning and Disinfecting your Workspace
  • Managing Stress and Anxiety
  • Unpacking your Welcome Back Kit

In addition, various CDC fliers will be shared will all employees:

  • Stop the Spread of Germs
  • What you Should know to protect yourself
  • Prevent spread if you are sick

I belong to a high-risk group; what accommodations can be made for me?

If you belong to a high-risk group identified by the CDC should speak with their supervisors and the human resources department in regard to seeking reasonable accommodations. 

What screening or testing practices will be mandated for college employees?

Each day, prior to coming to Bloomfield College, each member of the College community should monitor his/her temperature with the thermometer provided by the College.  If the temperature is over 100.4 F, please do not come to the College.  In addition, please complete the Daily Self Checklist which monitors your risk of having COVID-19.  The reporting protocol for all employees will be communicated to the campus before their return. If you are experiencing any of the symptoms, stay home.  You should contact Human Resources with any concerns.  Continue to monitor your condition and seek consultation from a physician or urgent care center.  If diagnosed, the employee will need to provide clearance by a medical provider to return to work.  

I am not feeling well, should I come to work?

If you reply yes to any of the questions below, STAY HOME and contact your supervisor and/or Human Resources.  Contact your healthcare provider to determine if testing is warranted.

  • Do you have a fever (over 100.4 F) without having taken fever-reducing medication?
  • Do you have a loss of smell or taste?
  • Do you have muscle aches?
  • Do you have a sore throat?
  • Do you have a cough?
  • Do you have shortness of breath?
  • Do you have chills?
  • Do you have a headache?
  • Have you experienced any gastrointestinal symptoms, such as nausea or vomiting, diarrhea, or loss of appetite? 
  • Have you or anyone that you have been in close contact with been diagnosed with COVID-19 or placed on quarantine for possible contact with COVID-19?
  • Have you been asked to self-isolate or quarantine by a medical professional or a local public health official?

I have been diagnosed with COVID-19, where can I find information on medical leave?

Please visit the Human Resources portal page for information regarding the following:

  • NJ Family Leave Insurance
  • NJ Family Leave Act
  • NJ Federal Family Medical Leave Act
  • Short Term Disability
  • The Families First Coronavirus Response Act (FFCRA). 

What if someone in my household has COVID-19?

We ask you to stay at home and self-quarantine if you have been exposed to COVID-19.  Please talk to your manager about work plans.  

Will I be paid if I am directed to self-quarantine?

Employees will be paid normal pay during self-quarantine.  Employees should speak to their manager to work remotely during this time, if possible.  

A co-worker has told me they have been exposed to COVID-19 or has COVID-19.  What should I do?

You should tell the co-worker to contact the HR office.  You should also inform your manager.  You should not ask the co-worker any health-related questions due to privacy and confidentiality laws.

For supervisors: An employee tells me that he has tested positive COVID-19 the day after being in the office.  What should be my response?

The employee needs to notify HR as this is critical to start the contact tracing process.  Human Resources can also discuss various leave options available for the employee.  You should not ask the employee any health-related questions due to privacy and confidentiality laws.

Is documentation required for an employee who has been diagnosed with COVID-19 to return to work?

Yes, the employee must provide clearance by medical provider to return to work.  

Will College offices be open to faculty, staff, students, and guests?

Yes, College buildings will be open, but at limited capacity.  Restrictions will be in place.  All that enter any College building must wear a face covering.  Social distancing will be enforced.

For online and hybrid courses, is there a preferred software platform for video conferencing?

For students in online and hybrid courses, Google Meet is our preferred video conferencing software that we are supporting and is available in the MYBloomfieldCollege portal; occasionally you may be involved in meetings using Zoom or other platforms.

COVID-19 Physical Plant FAQ

How does COVID-19 transmit and what does the CDC say about cleaning/disinfecting routines?

There is much to learn about the novel coronavirus (SARS-CoV-2) that causes coronavirus disease 2019 (COVID-19). Based on what is currently known about the virus and about similar coronaviruses that cause SARS and MERS, spread from person-to-person happens most frequently from close contact (within about 6 feet). This type of transmission occurs via respiratory droplets, but disease transmission via infectious aerosols is currently uncertain. Transmission of SARS-CoV-2 to persons from surfaces contaminated with the virus has not been documented. Transmission of coronavirus occurs much more commonly through respiratory droplets than through objects and surfaces, like doorknobs, countertops, keyboards, toys, etc. Current evidence suggests that SARS-CoV-2 may remain viable for hours to days on surfaces made from a variety of materials. Cleaning of visibly dirty surfaces followed by disinfection is a best practice measure for prevention of COVID-19 and other viral respiratory illnesses in community settings.

What PPE and materials will be provided to my area (i.e. the campus standard set of materials)?

The College will provide disinfectants, paper towels, and disposable gloves throughout the workspace and classrooms for employee and student use in wiping down surfaces. The disinfectants will be alcohol-based wipes or sprays containing at least 70% alcohol. Future instructions and training on how to properly use disinfectants will be communicated closer to the reopening date and will be posted where supplies are provided.

An inventory of disposable masks have been secured. The disposable masks will be located in the Security Office where students and visitors who come to a building without a mask can be directed so they can obtain the proper PPE before being served by your area. Other high-traffic areas who serve outside visitors (i.e. The President’s Office, Student Financial Services, Enrollment Management, Vice President’s offices, etc.) will have a small inventory of disposable masks. 

The College has purchased free-standing hand sanitizer stands to go in high traffic common areas. An inventory of 100ml bags have been purchased for refilling the free-standing units has also been secured. Though hand sanitizer is a good way to combat the spread of COVID-19, an individual washing their hands with soap and water for 20 seconds is the CDC recommended method.

PSAs/Signage will be posted across campus reflecting OSHA and CDC recommendations. Before returning to campus, the College community will be provided with proper training and protocols regarding the use of PPE and practices put in place to best mitigate the spread of COVID-19. 

Boxes of assorted sized nitrile exam gloves have been purchased and will be located in every classroom and office space for students, staff, and faculty to safety disinfect their personal work stations.

The of use Plexiglas shields, tables or other barriers to ensure minimum distances in the workplace, as recommended by the Equal Employment Opportunity Commission, have been installed in student facing areas. Each departmental director has identified areas in need of Plexiglas barriers and partitions.

For student facing offices that queues naturally form requests for social distancing floor decals should be made at this time. Additionally, floor decals will be used within classroom settings to ensure seating remain six-feet apart throughout the day. 

Work stations, classrooms, and common areas have been reconfigured or reassigned to different stations to ensure the minimum distancing. Dependent upon Government orders, modified room capacities will be communicated across campus. Furniture and work equipment have been reconfigured to facilitate social distancing. For example, disabling tables and chairs in meeting, lunch, or break rooms may facilitate social distancing and compliance with the CDC guidelines of at least 6 feet of distance between seats. Special attention has been paid to areas where printers, copiers and other types of shared equipment are located, and consider moving the equipment or designating a single employee to operate that equipment, distribute print-outs, etc.

The CDC states that routine HVAC maintenance is recommended. Although it is never the first line of prevention, general ventilation adjustments in the workplace have been made: 

  • Maintain the indoor air temperature and humidity at comfortable levels for building occupants;
  • Ensured ventilation systems operate properly and provide the most efficient indoor air quality for the current occupancy level for each space; 
  • Science labs have opened minimum outdoor air dampers to 100% to reduce or eliminate recirculation;
  • Rooftop HVAC systems ensured to pull in a code required amount of fresh air 24 hours a day;
  • All air filters are replaced on campus regularly to ensure they are within service life and appropriately installed;
  • And air systems are run 24 hours a day to enhance air exchanges in the building space.

What is the current plan for cleaning buildings for Fall 2020?

The College has worked with local and state health departments to ensure appropriate local protocols and guidelines, such as updated/additional guidance for cleaning and disinfection, are followed, including for identification of new potential cases of COVID-19. Additionally, the College has purchased a mobile Clorox electronic sprayer to be used throughout campus. 

In accordance with CDC recommendations, cleaning with soap and water reduces number of germs, dirt and impurities on the surface. When properly used, disinfectants kill germs on surfaces. Physical Plant has increased and will continue to operate at increased levels of routine cleaning (i.e. sweeping, mopping, changing of trash, etc.), but has also partnered with ABM (an outside cleaning company) for assistance in the disinfecting of frequently touched surfaces in all buildings, including door knobs, light switches, and other surfaces. ABM’s certified disinfection specialists are trained in proper use of PPE, chemical use, and cleaning techniques. ABM’s certified disinfection specialists adhere to disinfecting protocols that are approved by their in-house health care team and CDC Disease Specialists. Below outlines the plan for specific spaces on campus:

Reentry Disinfection- ABM will provide a one-time disinfection of the entire campus that is timed with the College’s plan for the return of staff. This will be completed by ABM’s certified disinfection specialists with EPA-registered disinfectants.

High Touch Disinfection- ABM will provide a recurring cleaning a disinfection program that is site specific for each facility type based on occupancy levels that includes increased frequency of disinfection of all high touch point areas in a facility. These areas include common areas, bathrooms, and classrooms. This does not include office spaces. High touch point areas will be sanitized up to three times a day. 

Nightly Disinfection- During non-operating hours, ABM’s certified disinfection specialists will disinfect all buildings in use beyond the high touch point cleaning conducted during the day. 

Classrooms & Offices- In addition to the professional cleaning and disinfecting by Physical Plant and ABM, Physical Plant will provide the College community with the means to conduct additional intermittent cleaning of their specific areas, meets the CDC recommendation to prevent the spread of COVID-19.  As previously mentioned, the campus community will be provided with EPA approved cleaning spray, paper towels, and gloves that is effective against the virus that causes COVID-19 to clean their personal space before and after use. There will be communication provided to all students and employees regarding proper cleaning techniques and efforts. 

Common Space- Physical Plant will close or modify certain common areas, such as lunch rooms, time clock stations, lounges, and fitness centers so that employees can socially distance. Directors should consider limiting meetings or conferences, and conduct meetings virtually as much as possible. Additionally, water fountains will be closed. As previously mentioned, high touch areas will be disinfected and cleaned three times a day by the ABM certified disinfection specialists with EPA-registered disinfectants.  

Bathrooms- Bathrooms that are located in high-traffic areas including office spaces will be cleaned and sterilized three (3) times a day by the ABM certified disinfection specialists in high-traffic buildings. All hand dryers will be taken off-line and replaced by paper towels. 

Computer Labs- Gloves will be required in all open lab areas. Disinfecting stations will be set up in environments using shared hardware resources. Students will be required to clean their stations after use. Cleaning items and instructions will be provided and posted accordingly. Keyboard covers will be installed and replaced regularly to assist with high-contact surfaces. Computer labs will be professionally cleaned daily, including desk areas, workstations and screen, hardware peripherals, and all human interface devices (keyboards, mice, multimedia controls, etc.).

Areas Exposed to COVID-19--A protocol developed by the Emergency Response Team and distributed to the College community that addresses reporting and cleaning protocols for areas that are exposed to the virus. These areas will be closed and isolated immediately once identified for further inspection, deep cleaning, and other safety measures. 

What type of materials will be used to disinfect office buildings and classrooms during Fall 2020? 

Physical Plant is using Diversey Oxivir 1 Disinfectant to clean most surfaces. Diversey Oxivir 1 Disinfectant has demonstrated effectiveness against viruses similar to 2019 Novel Coronavirus (2019-nCoV) on hard, non-porous surfaces and is qualified under EPA’s emerging viral pathogen program for use against SARS-CoV-2, a coronavirus that causes COVID-19.

Will all areas be open for staff, students, and faculty?

Some areas that are subject to large groups congregating (i.e. the cafeteria, lounges, weight rooms etc.) will be subject to closure, limited capacities, or new procedures.  These areas will be specifically communicated to the community as we approach reopening. 

How can I purchase more PPE once the semester starts?

In order to maintain adequate levels and track PPE purchases, departmental requests for additional PPE must be made by the department's director through a request form which will need to be approved by the respective Vice President. Due to supply chain slowdowns and limited equipment availability, PPE requests must be made well in advance to ensure timeliness of receipt. Physical Plant will have an inventory of regular PPE on hand but inventories are subject to the same supply chain and availability barriers the rest of the College will face. We ask that each requestor be mindful not to over-order PPE. PPE orders will be charged to your department's expense account. Future PPE request instructions, including the request form, will be sent out in a separate email at a later date. You will not need to request any PPE through this form at this time.

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