Faculty - FAQ

Are face coverings required for students, faculty, staff and visitors?

Yes. Face coverings, specifically masks, are required when on campus inside and outside buildings. If you have a documented medical condition that prevents you from adhering to this requirement, please contact the Human Resources department. Face shields are not substitutes for a mask, but are permissible if health issues prevent one from wearing a mask or to provide disability-related accommodations. Medical certification would need to be provided. For a disability-related accommodation (ie, hearing impaired), the Office of Disability Services should be contacted for providing the required documentation.

What training will be provided to college employees?

Prior to return to campus, Bloomfield College will provide training to employees that will describe the symptoms of COVID-19 and describe the safety protocols that will reduce the spread of the virus.  We will utilize a platform SafeColleges and require employees take the following online courses before their return to campus:

  • Coronavirus Awareness
  • CDC Guidelines for Making and Using Cloth Face Coverings
  • CDC Guidelines for Social Distancing 
  • Cleaning and Disinfecting your Workspace
  • Managing Stress and Anxiety
  • Unpacking your Welcome Back Kit

In addition, various CDC fliers will be shared will all employees:

  • Stop the Spread of Germs
  • What you Should know to protect yourself
  • Prevent spread if you are sick

I belong to a high-risk group; what accommodations can be made for me?

If you belong to a high-risk group identified by the CDC should speak with their supervisors and the human resources department in regard to seeking reasonable accommodations. 

What screening or testing practices will be mandated for college employees?

Each day, prior to coming to Bloomfield College, each member of the College community should monitor his/her temperature with the thermometer provided by the College.  If the temperature is over 100.4 F, please do not come to the College.  In addition, please complete the Daily Self Checklist which monitors your risk of having COVID-19.  The reporting protocol for all employees will be communicated to the campus before their return. If you are experiencing any of the symptoms, stay home.  You should contact Human Resources with any concerns.  Continue to monitor your condition and seek consultation from a physician or urgent care center.  If diagnosed, the employee will need to provide clearance by a medical provider to return to work.  

I am not feeling well, should I come to work?

If you reply yes to any of the questions below, STAY HOME and contact your supervisor and/or Human Resources.  Contact your healthcare provider to determine if testing is warranted.

  • Do you have a fever (over 100.4 F) without having taken fever-reducing medication?
  • Do you have a loss of smell or taste?
  • Do you have muscle aches?
  • Do you have a sore throat?
  • Do you have a cough?
  • Do you have shortness of breath?
  • Do you have chills?
  • Do you have a headache?
  • Have you experienced any gastrointestinal symptoms, such as nausea or vomiting, diarrhea, or loss of appetite? 
  • Have you or anyone that you have been in close contact with been diagnosed with COVID-19 or placed on quarantine for possible contact with COVID-19?
  • Have you been asked to self-isolate or quarantine by a medical professional or a local public health official?

I have been diagnosed with COVID-19, where can I find information on medical leave?

Please visit the Human Resources portal page for information regarding the following:

  • NJ Family Leave Insurance
  • NJ Family Leave Act
  • NJ Federal Family Medical Leave Act
  • Short Term Disability
  • The Families First Coronavirus Response Act (FFCRA). 

What if someone in my household has COVID-19?

We ask you to stay at home and self-quarantine if you have been exposed to COVID-19.  Please talk to your manager about work plans.  

Will I be paid if I am directed to self-quarantine?

Employees will be paid normal pay during self-quarantine.  Employees should speak to their manager to work remotely during this time, if possible.  

A co-worker has told me they have been exposed to COVID-19 or has COVID-19.  What should I do?

You should tell the co-worker to contact the HR office.  You should also inform your manager.  You should not ask the co-worker any health-related questions due to privacy and confidentiality laws.

For supervisors: An employee tells me that he has tested positive COVID-19 the day after being in the office.  What should be my response?

The employee needs to notify HR as this is critical to start the contact tracing process.  Human Resources can also discuss various leave options available for the employee.  You should not ask the employee any health-related questions due to privacy and confidentiality laws.

Is documentation required for an employee who has been diagnosed with COVID-19 to return to work?

Yes, the employee must provide clearance by medical provider to return to work.  

Will College offices be open to faculty, staff, students, and guests?

Yes, College buildings will be open, but at limited capacity.  Restrictions will be in place.  All that enter any College building must wear a face covering. Social distancing will be enforced.

Is PPE required in classrooms?

All faculty, staff and students in indoor classroom, office, and laboratory environments, must maintain at least six feet distance when engaged in instruction and wear a face covering. Surplus PPE will be provided through the Security Office should anyone arrive at a building or classroom without PPE or should PPE break. Additionally, any faculty member who wishes to have a plastic face shield can request one through Academic Affairs. An adequate supply of face shields has been purchased. 

For in-person courses, how will social distancing and other general safeguarding measures for classrooms be maintained? 

Several important measures will be in place:

  • Scheduling software has been used by the Registrar’s Office to set classroom capacities at 20-25% based on our measurements and room mock-ups to accommodate 6 feet of social distancing required in all indoor spaces.
  • Each classroom has been verified by Physical Plant and room capacities adjustment accordingly based on measurements and furniture rearrangements to accommodate social distancing requirements.
  • Excess furniture will be removed from all classrooms to ensure that furniture does not exceed modified rooms capacities based on social distancing requirements. 
  • Floor decals will be used within classroom settings to ensure seating remains six-feet apart, and faculty and students will be reminded to adhere to this distancing and ensure furniture remains in place before leaving a classroom and when entering a classroom.

 For in-person courses, how do we enforce PPE and SD requirements in classrooms?

All course syllabi will include a COVID-19 statement for students regarding PPE requirements and enforcement and the Student Code of Conduct policy provided in the College Catalog details these requirements and consequences for non-compliance. Surplus PPE will be provided through the Security Office should anyone arrive at a building or classroom without PPE or should PPE break.

How will you ensure high-touch areas and shared surfaces in classrooms are cleaned and sanitized after every use? 

In addition to increased daily cleaning and sanitization of classrooms:

  • Students and faculty will be required to clean and sanitize working areas (e.g., desks, tables, benchtop spaces, etc.) prior to leaving a classroom or lab.
  • Students and faculty entering a classroom or lab will be required to clean and sanitize working areas.
  • In computer labs, students, faculty and staff will be required to wear gloves at all times and additional measures, such as keyboard covers will be in place.
  • Additional measures may be required in specialized classroom or laboratory environments as specified by the supervising instructor.

How will the College clean and disinfect high-touch such as computer terminals?

Gloves will be required in all computer lab areas. Disinfecting stations will be set up in environments using shared hardware resources. Students will be required to clean their stations after use.  Cleaning items and instructions will be provided and posted accordingly. Keyboard covers will be installed and replaced regularly to assist with high-contact surfaces. Computer labs will be professionally cleaned daily, including desk areas, workstations and screen, hardware peripherals, and all human interface devices (keyboards, mice, multimedia controls, etc.)

What is the institution’s plan for study abroad programs, domestic and international travel? 

Bloomfield College has suspended all study abroad experiences, and faculty-led courses abroad for 2020-21 and will create a Global Education Task Force to review and consider all aspects of, and opportunities for, global education at the College.

The College will suspend non-essential domestic and international travel for the fall semester, and will reassess this policy for the spring semester no later than December.  Area Vice Presidents will determine essential vs. nonessential travel based on the needs of their respective divisions with full consideration given to CDC, Department of State, and New Jersey State guidance.  For questions regarding faculty travel please contact your Division Chair.

While I be required to attend meetings in person?

If the College is open under Stage 3, and all participants desire to meet in person, small meetings can be held in-person under SD requirements with everyone wearing face coverings.  However, because of room capacity restrictions, the majority of meetings (committees, Faculty Council, faculty meetings, Division meetings, group lectures or seminars, etc.) will need to be held remotely.  Depending on the number of participants in a meeting, some participants may be present in-person with others participating virtually.  A virtual meeting option should always be considered for all meetings. 

How do I learn about faculty professional development opportunities and requirements?

Please review the Professional Development Expectations for Summer 2020 document shared in VPAA Palladino’s email on July 13, 2020 then refer to the Faculty Resource Hub for further details.  Contact Professor Tammy Castro (tammy_castro@bloomfield.edu) if you have questions.

For online and hybrid courses, is there a preferred software platform for video conferencing?

For students in online and hybrid courses, Google Meet is our preferred video conferencing software that we are supporting and is available in the MYBloomfieldCollege portal; occasionally you may be involved in meetings using Zoom or other platforms.

COVID-19 Physical Plant FAQ

How does COVID-19 transmit and what does the CDC say about cleaning/disinfecting routines?

There is much to learn about the novel coronavirus (SARS-CoV-2) that causes coronavirus disease 2019 (COVID-19). Based on what is currently known about the virus and about similar coronaviruses that cause SARS and MERS, spread from person-to-person happens most frequently from close contact (within about 6 feet). This type of transmission occurs via respiratory droplets, but disease transmission via infectious aerosols is currently uncertain. Transmission of SARS-CoV-2 to persons from surfaces contaminated with the virus has not been documented. Transmission of coronavirus occurs much more commonly through respiratory droplets than through objects and surfaces, like doorknobs, countertops, keyboards, toys, etc. Current evidence suggests that SARS-CoV-2 may remain viable for hours to days on surfaces made from a variety of materials. Cleaning of visibly dirty surfaces followed by disinfection is a best practice measure for prevention of COVID-19 and other viral respiratory illnesses in community settings.

What PPE and materials will be provided to my area (i.e. the campus standard set of materials)?

The College will provide disinfectants, paper towels, and disposable gloves throughout the workspace and classrooms for employee and student use in wiping down surfaces. The disinfectants will be alcohol-based wipes or sprays containing at least 70% alcohol. Future instructions and training on how to properly use disinfectants will be communicated closer to the reopening date and will be posted where supplies are provided.

The College will be providing students and employees with a Welcome Back Kit. Within this kit, students will be provided four (4) reusable facemasks, hand sanitizer, and a touch tool. Employees will be provided two (2) reusable facemasks, hand sanitizer, and a touch tool. Additionally, any faculty member who wishes to have a plastic face shield for lecturing purposes can request one. 

An inventory of disposable masks have been secured. The disposable masks will be located in the Security Office where students and visitors who come to a building without a mask can be directed so they can obtain the proper PPE before being served by your area. Other high-traffic areas who serve outside visitors (i.e. The President’s Office, Student Financial Services, Enrollment Management, Vice President’s offices, etc.) will have a small inventory of disposable masks. 

The College has purchased free-standing hand sanitizer stands to go in high traffic common areas. An inventory of 100ml bags have been purchased for refilling the free-standing units has also been secured. Though hand sanitizer is a good way to combat the spread of COVID-19, an individual washing their hands with soap and water for 20 seconds is the CDC recommended method.

PSAs/Signage will be posted across campus reflecting OSHA and CDC recommendations. Before returning to campus, the College community will be provided with proper training and protocols regarding the use of PPE and practices put in place to best mitigate the spread of COVID-19. 

Boxes of assorted sized nitrile exam gloves have been purchased and will be located in every classroom and office space for students, staff, and faculty to safety disinfect their personal work stations.

The of use Plexiglas shields, tables or other barriers to ensure minimum distances in the workplace, as recommended by the Equal Employment Opportunity Commission, are in the process of being installed in student facing areas. Each departmental director has identified areas in need of Plexiglas barriers and partitions. Due to supply chain and constraints surrounding the installation process, these barriers will be installed in order of high-traffic areas first and followed by individual offices. All Plexiglas barriers will be installed as soon as possible.

For student facing offices that queues naturally form requests for social distancing floor decals should be made at this time. Additionally, floor decals will be used within classroom settings to ensure seating remain six-feet apart throughout the day. 

Work stations, classrooms, and common areas have been reconfigured or reassigned to different stations to ensure the minimum distancing. Dependent upon Government orders, modified room capacities will be communicated across campus. Furniture and work equipment are in the process of being reconfigured to facilitate social distancing. For example, disabling tables and chairs in meeting, lunch, or break rooms may facilitate social distancing and compliance with the CDC guidelines of at least 6 feet of distance between seats. Special attention has been paid to areas where printers, copiers and other types of shared equipment are located, and consider moving the equipment or designating a single employee to operate that equipment, distribute print-outs, etc.

The CDC states that routine HVAC maintenance is recommended. Although it is never the first line of prevention, general ventilation adjustments in the workplace have been made: 

  • Maintain the indoor air temperature and humidity at comfortable levels for building occupants;
  • Ensured ventilation systems operate properly and provide the most efficient indoor air quality for the current occupancy level for each space; 
  • Science labs have opened minimum outdoor air dampers to 100% to reduce or eliminate recirculation;
  • Rooftop HVAC systems ensured to pull in a code required amount of fresh air 24 hours a day;
  • All air filters were replaced on campus during June to ensure they are within service life and appropriately installed;
  • And air systems are run 24 hours a day to enhance air exchanges in the building space.

What is the current plan for cleaning buildings?

The College has worked with local and state health departments to ensure appropriate local protocols and guidelines, such as updated/additional guidance for cleaning and disinfection, are followed, including for identification of new potential cases of COVID-19. Additionally, the College has purchased a mobile Clorox electronic sprayer to be used throughout campus. 

In accordance with CDC recommendations, cleaning with soap and water reduces number of germs, dirt and impurities on the surface. When properly used, disinfectants kill germs on surfaces. Physical Plant has increased and will continue to operate at increased levels of routine cleaning (i.e. sweeping, mopping, changing of trash, etc.), but has also partnered with ABM (an outside cleaning company) for assistance in the disinfecting of frequently touched surfaces in all buildings, including door knobs, light switches, and other surfaces. ABM’s certified disinfection specialists are trained in proper use of PPE, chemical use, and cleaning techniques. ABM’s certified disinfection specialists adhere to disinfecting protocols that are approved by their in-house health care team and CDC Disease Specialists. Below outlines the plan for specific spaces on campus:

Reentry Disinfection- ABM will provide a one-time disinfection of the entire campus that is timed with the College’s plan for the return of staff. This will be completed by ABM’s certified disinfection specialists with EPA-registered disinfectants.

High Touch Disinfection- ABM will provide a recurring cleaning a disinfection program that is site specific for each facility type based on occupancy levels that includes increased frequency of disinfection of all high touch point areas in a facility. These areas include common areas, bathrooms, and classrooms. This does not include office spaces. High touch point areas will be sanitized up to three times a day. 

Nightly Disinfection- During non-operating hours, ABM’s certified disinfection specialists will disinfect all buildings in use beyond the high touch point cleaning conducted during the day. 

Classrooms & Offices- In addition to the professional cleaning and disinfecting by Physical Plant and ABM, Physical Plant will provide the College community with the means to conduct additional intermittent cleaning of their specific areas, meets the CDC recommendation to prevent the spread of COVID-19.  As previously mentioned, the campus community will be provided with EPA approved cleaning spray, paper towels, and gloves that is effective against the virus that causes COVID-19 to clean their personal space before and after use. There will be communication provided to all students and employees regarding proper cleaning techniques and efforts. 

Common Space- Physical Plant will close or modify certain common areas, such as lunch rooms, time clock stations, lounges, and fitness centers so that employees can socially distance. Directors should consider limiting meetings or conferences, and conduct meetings virtually as much as possible. Additionally, water fountains will be closed. As previously mentioned, high touch areas will be disinfected and cleaned three times a day by the ABM certified disinfection specialists with EPA-registered disinfectants.  

Bathrooms- Bathrooms that are located in high-traffic areas including office spaces will be cleaned and sterilized three (3) times a day by the ABM certified disinfection specialists in high-traffic buildings. All hand dryers will be taken off-line and replaced by paper towels. 

Computer Labs- Gloves will be required in all open lab areas. Disinfecting stations will be set up in environments using shared hardware resources. Students will be required to clean their stations after use. Cleaning items and instructions will be provided and posted accordingly. Keyboard covers will be installed and replaced regularly to assist with high-contact surfaces. Computer labs will be professionally cleaned daily, including desk areas, workstations and screen, hardware peripherals, and all human interface devices (keyboards, mice, multimedia controls, etc.).

Areas Exposed to COVID-19--A protocol developed by the Emergency Response Team and distributed to the College community that addresses reporting and cleaning protocols for areas that are exposed to the virus. These areas will be closed and isolated immediately once identified for further inspection, deep cleaning, and other safety measures. 

What type of materials will be used to disinfect office buildings and classrooms? 

Physical Plant is using Diversey Oxivir 1 Disinfectant to clean most surfaces. Diversey Oxivir 1 Disinfectant has demonstrated effectiveness against viruses similar to 2019 Novel Coronavirus (2019-nCoV) on hard, non-porous surfaces and is qualified under EPA’s emerging viral pathogen program for use against SARS-CoV-2, a coronavirus that causes COVID-19.

Will all areas be open for staff, students, and faculty?

Some areas that are subject to large groups congregating (i.e. the cafeteria, lounges, weight rooms etc.) will be subject to closure, limited capacities, or new procedures.  These areas will be specifically communicated to the community as we approach reopening. 

How can I purchase more PPE once the semester starts?

In order to maintain adequate levels and track PPE purchases, departmental requests for additional PPE must be made by the department's director through a request form which will need to be approved by the respective Vice President. Due to supply chain slowdowns and limited equipment availability, PPE requests must be made well in advance to ensure timeliness of receipt. Physical Plant will have an inventory of regular PPE on hand but inventories are subject to the same supply chain and availability barriers the rest of the College will face. We ask that each requestor be mindful not to over-order PPE. PPE orders will be charged to your department's expense account. Future PPE request instructions, including the request form, will be sent out in a separate email at a later date. You will not need to request any PPE through this form at this time.

Bookstore FAQ

Where can I access the Online Bookstore?

Log into the Online Bookstore using your Bloomfield College Portal Credentials here: Bloomfield College Online.

How does the online bookstore work?

For your reference, a FAQ has been attached to this email to assist you in answering any questions you may have surrounding how the online bookstore operates. You can also access this email by visiting the bookstore webpage or portal page. 

When should I order my textbooks? 

As soon as possible! Once you log into the bookstore, a list of books that the classes you registered for the Fall 2020 term require or suggest will be reflected and available for you to purchase, rent, or download. If your course does not have a textbook listed, please continue to check back to see if one is adopted.

The earlier you order your books the less stress you will experience as the semester approaches! 

Where should I have my textbooks mailed?

Students are strongly encouraged to have their ordered textbooks mailed to their home addresses. 

As many of you may have experienced this spring, mail and delivery services have had unexpected delays. For that reason, as well as eliminating unnecessary crowds in the mailroom, we are strongly recommending that residential students who may be mail-ordering books and other supplies for the semester have them delivered home to bring with you when you move on campus. We know how important it is to your academic success to having your textbooks--please take these delays into consideration when deciding where to mail your books. 

Am I eligible to request a book voucher to assist in covering the costs of my textbooks? 

All pending information must be submitted to the financial aid office to become eligible for your book voucher. This includes any pending state or federal verification requests. Additionally, students must complete and return the Financial Aid Authorization form, and complete all loan requirements. You can check to see if you have any pending aid or missing documents by visiting your Financial Aid Self-Service page and reviewing items listed under the “Checklist” subsection. The sooner you complete these processes, the sooner you will have the ability to request a book voucher.

Great, I am all taken care of in Financial Aid! I believe I am eligible for a book voucher, when will I have access to these funds?

Students who have a valid credit on their financial aid account may request a book voucher. You can check to see if you have a valid credit on your account by viewing your Student Finance Self-Service page. If you are eligible the amount listed next to “Total Amount Due” will reflect a negative balance. 

How do I apply for book vouchers?

Once you have resolved all pending financial aid items and see that you have a valid credit on your account, you will need to complete the Book Voucher Request Form located on your Bloomfield Portal under Resources.

Once I apply, how long will I need to wait before receiving those funds? How will I receive them? 

You will receive an email from financial_services@bloomfield.edu with the subject of “Book Store Credit NOW Available” once your book voucher has been approved. At this time, your full credit amount will be reflected on the online bookstore page in the top right corner after you login. This process usually takes two to three business days. 

I have questions, who should I contact?

If you have questions about…

The Online Bookstore or any orders-

Sean Keane and Toni Furman: 

skeane@akademos.com & bookstore@bloomfield.edu

My financial aid status or eligibility for a book voucher-

Student Financial Services: 

financial_services@bloomfield.edu

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