Career Opportunities - Administrators

To apply for an employment opportunity at Bloomfield College, all applicants should reply to person or office indicated at:

Bloomfield College

467 Franklin Street

Bloomfield, NJ 07003

Fax: (973) 743-3998 (unless otherwise indicated in specific job posting)

Email: Not all search committees accept emailed resumes, but where an email address is not given, you can often contact the person listed by using the format: first_lastname@bloomfield.edu The Webmaster can in no case accept emailed resumes. They should be sent to the contact listed in the job description.

Bloomfield College is an affirmative action, equal-opportunity employer. The College is committed to achieving excellence through a diverse workplace and inclusive culture that encourages all people to reach their full potential. The College encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.

CURRENT OPPORTUNITIES:

Summary Description:

Title: Executive Assistant to the President and Board of Trustees Liaison

Organizational Unit: Office of the President

Reports to: President

Summary Description:

Under the direction of the President, the Executive Assistant to the President and Board of Trustees Liaison will support a wide range of functions to support the Office of President and the Board of Trustees.

Description of Duties and Responsibilities:

· Primary support person in the Office of the President attending to the needs of the President and the Board of Trustees.

· Office "trouble shooter."

· Maintains all the budget and office purchases for the President’s Office

· Maintains calendars and come-up files.

· Reviews President's mail (excluding personal and confidential), makes priority decisions regarding its importance and routes when necessary, copying President on all matters.

· Maintains office filing system.

· Edits incoming and outgoing correspondence.

· Types all correspondence.

· Composes routine correspondence.

· Answers all phone calls, screens calls (no sales calls to President), ascertains reason for call, records messages, paying careful attention to spelling, title and phone number of caller.

· Greets visitors, ascertains purpose of visit, and directs to proper department. If guest of President, offers hospitality, discreetly announces guest to President and escorts guest to President's office.

· Distributes minutes of President’s Council meetings. Works with President to compose meeting agendas. Schedules Officer briefings and coordinates retreats.

· Serves as Assistant Secretary to the Board of Trustees. Coordinates meeting arrangements and mailings for Board and Executive Committee meetings. Attends all Board meetings, records and    transcribes minutes. Maintains Board files.

· Shares responsibility for the coordination of Convocation and Commencement.

· Staffs and coordinates Board and committee meeting logistics

· Coordinates committee and ad hoc committee meetings

· Develops agendas and Board materials

· Coordinates Board retreats and other special events

· Maintains the Board portal

· Works with leadership to develop Board updates

· Manages President’s Council, including scheduling, drafting materials, and coordinating logistics

· Records and transcribes President’s Council meetings minutes

· Works in partnership with the Office of Institutional Advancement to coordinate College activities

· Helps to develop and administer Board survey

· Tracks Board survey results and support follow-up activities

· Helps to develop and implement engagement opportunities and experiences

· Works with leadership to facilitate volunteer engagements

· Tracks Board interests and engagement in database

· Assists leadership in recruitment activities and scheduling

· Helps implement and support the new Trustee orientation process

· Manages Board mentoring program

· Maintains the Board Handbook and other official documents on the Board portal

· Tracks Board term limits and prepares for annual review by Committee on Trusteeship and Governance

· Coordinates special events

· Supervises other office staff including work-study students

· Performs other duties as assigned by the President

Qualification Standards:

Education:

Bachelor’s degree required.

Experience:

  • At least 5-10 years of work experience, preferably at the executive administrative support level in higher education or business environments.
  • Ability to work efficiently and effectively, at times under tight deadlines.
  • Highly developed skills in project management, collaboration and communication – interpersonal, written and verbal.
  • Understanding and practice of a high standard of confidentiality and ethical information collection.
  • Ability to manage and prioritize multiple projects for a wide variety of assignments.
  • Ability to use tact, diplomacy and confidentiality in dealing with members of the College community, College’s Trustees and donors.

Licenses (if necessary):

Driver’s license.

Other Considerations:

THE COLLEGE RESERVES THE RIGHT TO CHANGE, ADD, OR REASSIGN JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANYTIME. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT.

Please email a cover letter, resume and list of three (3) professional references (PDF format preferred) to marcheta_evans@bloomfield.edu

 

Assistant Director of the Nursing Resource and Learning Center

The Frances M. McLaughlin Division of Nursing at Bloomfield College invites candidates to apply for the Assistant Director of the Nursing Resource and Learning Center. This position reports to the Director of the Nursing Resource and Learning Center and the Chair of the Division of Nursing.

JOB SUMMARY:

This position is a part-time position, 15-18 hours per week, one Saturday a month. The position provides educational support for students in the undergraduate program and who are working on the development of their psycho-motor skills, ability to utilize simulation techniques to demonstrate their competency, assisting the director in providing activities that promote learning and the provision of safe patient care. Assisting the faculty during lab experiences and simulations.

 ESSENTIAL QUALIFICATIONS:

  • MSN
  • Bachelor of Science Degree in Nursing ( will consider BSN for right candidate)
  • A current New Jersey RN license.
  • Recent clinical experience.
  • Clinical experience precepting and/or teaching.
  • Computer proficiency in Microsoft Applications (Word and Excel)
  • Experience with simulation learning modalities.
  • Good communication and organizational skills.

PRIMARY JOB RESPONSIBILITIES:

The following list indicates the general nature and level of work required in this position. This is not a comprehensive listing of all the activities, duties, or responsibilities that may be required for the operation of the NRSC based on faculty and student’s needs. Other related duties required for operating the NRSC may be assigned by the Associate Dean.

  • Supports the functioning of the NRLC, including physical plant, teaching materials and equipment/supplies.
  • Coordinates activities needed to assist faculty in teaching and demonstrating clinical skills to students.
  • Conducts workshops such as, skill demonstrations, math reviews, and test taking
  • Monitors the use of supplies and equipment in the NRC by students and faculty.
  • Assists students with the practice of technical skills and computer lab use.
  • Assists with maintaining an updated inventory of equipment and supplies and processing of replacement orders.
  • Assists with activities related to the administration of Examinations, including but not limited to, proctoring, ordering supplies and downloading of the tests.
  • Maintains accurate student practice records/files, including sign in sheet and remediation request forms.
  • Completes related duties as assigned by the Director.

Applicants must electronically submit (PDF format preferred) a letter of application, curriculum vitae, and two letters of recommendation with contact information (submitted directly from person writing the letter) to the Chair of Division of Nursing, Dr. Frances F. Mal, D.M.H.MA,NPD-RN at Frances_Mal@bloomfield.edu (Electronic submissions only, no phone calls please). Search is open until filled.

Accountant

Bloomfield College, a 151-year old college of 1550 plus students is committed to preparing students to attain academic, personal and professional excellence in a multicultural and global society. 

Bloomfield College is looking to add an Accountant to our Accounting team with focus on budgeting. This position works collaboratively across all levels of College personnel to develop, deploy and monitor the College’s accounting transactions and to ensure funds are allocated to meet the strategic goals and objectives of the College.

The position will be responsible for assisting departments throughout the College with day-to-day accounting and reporting responsibilities as well as preparing budget and financial reports, analyses and reconciliations. In addition to general accounting functions, this position will assist in the development of the multiyear annual operating and capital budgets, budget-to-actual reports, provide various program revenue and expenditures analysis, and other related functions; updating revenue and expenditure assumptions for both the current and future fiscal years.

Essential Functions:

  • Managing the transactions of the College's general ledger including ensuring compliance with college policies, generate and post adjusting and budget journal entries, tracking departmental budget to actual expenses, and developing and maintaining financial reports for college leadership. 
  • Assist in the development of multi-year operating and capital budgets that reflect the strategic allocation of resources to achieve operational objectives. An additional emphasis will be on developing reliable financial forecasts that leverage data and enable the College’s strategic decision making
  • Prepare and present timely monthly budget management reports including monthly budget to actual, as well as projections to year end. Create and maintain ad hoc management reports and tools/software for budgeting and forecasting as required, including those related to fund, department or project grant activity 
  • Analyze and summarize variances of management budget reports. Review and analyze monthly financial results versus approved budget, and provide written commentary and recommendations to the VP of Finance and Administration
  • Reconcile accounts and follow-up, as appropriate, to resolve specific budget, accounting or supporting documentation issues
  • Review transactions to ensure compliance with things such as contracts, gift agreements, governmental regulations, accounting standards and College policies.
  • Assists with the College’s audits, preparation of internal Financial Statements, and tax returns. Prepares and reports to support the external audit.
  • Special projects as requested by supervisors 
  • Providing training and support to department level budget managers, including WebAdvisor navigation

Knowledge, Skills, and Abilities Required: 

  • Bachelor's degree in Accounting, Finance or a related field, plus five years of effective experience is required. 
  • In-depth knowledge of accounting principles, internal controls, workflow, cash and budget management and forecasting.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint) applications
  • Prefer to have experience in higher education or non-profits 
  • Experience working with Ellucian’s Colleague system is a plus
  • The College expects this individual to communicate effectively, both orally and in writing; define problems, collect data, establish facts, and draw valid conclusions; and effectively present information. 

Please email a cover letter, resume and list of three (3) professional references (PDF format preferred) to financeresumes@bloomfield.edu 

 

THE COLLEGE RESERVES THE RIGHT TO CHANGE, ADD, OR REASSIGN JOB DUTIES OR COMBINE POSITIONS, OR PORTIONS THEREOF, AT ANYTIME. THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT.

Bloomfield College is an affirmative action, equal-opportunity employer. The College is committed to achieving excellence through a diverse workplace and inclusive culture that encourages all people to reach their full potential. The College encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.

© Bloomfield College 467 Franklin St. Bloomfield, NJ 07003 973-748-9000